Lexis LAWbase is a complete practice management and accounting system for small and medium sized law firms. It is used by over 500 law firms in New Zealand and provides any practice — including sole practitioners and barristers — with all the tools it needs to run its business profitably and efficiently.
The software comprises five core modules, integral to the smooth-running of any law firm. There are a further series of optional modules that are available depending on the degree of specialisation within a firm and its financial and administrative needs. For those firms with an existing system, we make a changeover to LAWbase easy by offering a full data transfer as part of the installation service.
Lexis LAWbase comes with
- Client/contact relationship database
- Comprehensive client enquiries
- All matter/project information management
- Time/file note/cost (all real time) recording
- Appointments, tasks and to-do's
- Pending time
- Invoice/bill preparation
- Account rendered/debtors management
- Deeds
- Wills & matter archiving
- Marketing system
- Removes double handling (and more) of client and firm information, which assists in keeping administration time, effort and cost to a minimum
- Very easy to set up, learn and use
- Accesses client records and information easily and quickly — all author and client information, time & costs for matters/projects, matter enquiries, client trust account and investment information, client WIP, debtors and other important client information
- All client records are available from one central place
- Comes standard with comprehensive, easy-to-read practice management reports
- Can create client fees and statements automatically, which are also easily customisable for each client as required
- Comprehensive client file note recording and reporting
- Completely integrated system which allows immediate access to all the information you need to provide better client service and manage your practice effectively and efficiently.
- Utilises latest Windows 32bit technology, tools and techniques
- Integrates with 3rd party products such as MS Word, Access, Excel & Outlook
- Lexis LAWbase can be configured to be as simple or as sophisticated as your firm requires
Lexis LAWbase has been designed as a modular system, with different modules tailored to the size and need of law firms. Modules in the LAWbase system include:
The Trust Accountant
The Trust Accountant provides the main trust accounting function of the Lexis LAWbase system. All the other modules integrate with the Trust Accountant which has the following features:
Trust accounting
- Online receipts and cheques (posting and printing)
- Batch posting of all trust accounting transactions
- Interest-bearing deposit accounts
- Accounts rendered
- Management reporting
- Auditors system
- Deeds management system
- Trust diary system
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The Producer
The Producer is the Windows desktop tool for authors and secretaries. It handles time recording, billing client and matter maintenance, time and trust inquiry and reports, trust statements and other reporting options.
The Producer includes a document filing system which enables users to list and open documents that have been created by the firm and saved under a client’s matter.
The Invoicer, a stand-alone billing program and also a function of the Producer, automates the preparation of bills, enabling the billing, write-up or write-off of individual time and disbursement transactions.
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The Administrator
The Administrator allows the easy management of users, passwords, software licences and author teams. Codes such as Account Rendered Status, Branches, Deed Type, Matter Type, Trust Type, Transaction Type and Fee Type are all maintained in the Administrator. The "activity monitor" allows the system administrator to see at a glance which users are using which software modules. This is useful for controlling updates and backups.
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The Marketeer
Using the Marketeer, you can attach marketing codes to your clients’ records, either individually or collectively, based on certain criteria. The Marketeer can then extract client information from your database according to the marketing code you have chosen. A word-processing merge data file can then be automatically created to generate custom reports. You can also export data to another application and produce personalised letters or sticky labels from your Windows word-processing package.
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The Deeds Manager
The Deeds Manager is a Windows application used to manage deeds and wills and to archive closed files and their associated documents.
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The Credit Controller
The Credit Controller can be customised to your firm’s debtor cycle and helps you manage your firm’s accounts rendered with automatic statements, letters of demand, email messages and phone lists. Acknowledgment of debt forms can be automatically produced for signing by clients who are paying their debt by instalment. These acknowledgments of debt are logged and the payment progress is monitored. Penalty interest can be applied to outstanding amounts and full reporting on your accounts rendered is available.
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We suggest that all the computers on which you intend running Lexis LAWbase be at least
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a Pentium 400+MHz with 256MB RAM (512MB RAM for Windows 2000 and XP Pro).
Lexis LAWbase is installed only on machines which have any of these operating systems:
- Windows98/2000/XP Pro and we prefer
- Windows XP Pro with 512MB RAM;
These are stable systems which are capable of handling complex databases such as those used by many modern legal and accounting software applications.
Lexis LAWbase software will require no more than 400MB of free disk storage on your server. Workstation computers will require at least 40MB of free disk storage space.
We suggest that the firm use only laser printers for printing from Lexis LAWbase. Client fees and accounts rendered statements are also produced on the laser printer using one of the templates personalised for the firm or using the default Lexis LAWbase templates on plain paper
Learn More About This Product
Call 0800 800 986
Email: customer.service@lexisnexis.co.nz